Doing Agendashift online (2 of n): Celebration-5W

The time to take a close look at 1) your strategy and 2) your ways of working is now. You need to do those together – integrated, wholeheartedly, no half measures. The place to do it is online. We’re here to help you.

This is #2 in a series of unspecified length, covering ways you can do Agendashifty things online. Here we look at Celebration-5W, the exercise I’ve used at or near the beginning of nearly every workshop I have conducted in recent years, and (accordingly) the exercise that opens chapter 1 of the Agendashift book. It’s open source (CC-BY-SA license), one of several such resources you can access here.

From the Celebration-5W page:

Celebration-5W is the first of Agendashift’s Discovery exercises. We have now made it available under a Creative Commons Attribution-ShareAlike license; not only can you view the deck here (embedded from Slideshare), you can request the original source .pptx files for incorporation with your own material or adaptation to your needs.

Celebration-5W is a time travel exercise, typically focussed on a celebration several months into the future. It is typically used at the start of a workshop, retrospective, or chartering exercise to create some shared business context. Everything else we go on to discuss should in some way help us to achieve the things we identify here.

You can see it in action 6 minutes into the video on the 15-minute FOTO page.

Celebration-5W is easy to facilitate online. Just as with doing it in person, there are two main considerations. The technology may have some influence on your choices:

  1. Is this a whole room exercise, or do we work in small groups (table groups in person, breakout rooms online)?
  2. Fancy template, or “Put your paper in portrait mode, the five headings down the page”?

Doing this in person with 6 or more people, I have a strong preference for working in table groups, debriefing each group one at a time afterwards if there aren’t too many of those, a small number of groups volunteering otherwise. This way, you learn a lot from the alignment (or otherwise) of outputs. That said, some facilitators report good experiences doing this as a whole room exercise, so take your pick. Online, your level of comfort with managing breakout rooms will no doubt be a factor (and I’ll mention some gotchas next time), perhaps favouring the whole room experience.

Working in person, I have used Mike Haber’s template ever since he contributed it. Doing it in person isn’t an option right now, but for when that opportunity returns it’s easy enough to draw by hand, and the Celebration-5W Dropbox includes pptx and pdf files you can print (I print them on A3 paper).

Online, a couple choices:

  • Replicate Mike’s template in your favourite online whiteboarding tool (eg Miro)
  • In Google Docs (or equivalent), the 5W headings – Who, What, Where, When, and Why – down the page (or pages or docs plural, for multiple groups)

I like Miro, but given that this is usually the kickoff exercise, I stick with the option familiar to the most people, Google Docs. In fact, in the Agendashift Online workshop (see below), Zoom and Google Docs is all the technology needed for the entirety of the first two-hour session.

All pretty straightforward, so give it a try! Including how access the Dropbox, there’s more on Celebration-5W here.

I leave you with some upcoming opportunities to experience it online:

Next: Doing Agendashift online (3 of n): The assessments

Celebration-5W-template-2019-03-v1


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